How to Extract Data from PDF to Excel: 3 Easy Methods to Use

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We all know that PDF files have a big set back and this is none other than the fact that they are not easily editable. As a result, there comes the necessity for ways that can help overcome this hurdle. To be specific, the tools that are necessary are those that are able to extract the data from PDF files for us and have it in a form that can be edited on top of further actions. One way of achieving this is by extracting data from PDF to Excel format equivalent. Of course, this is not a process you will just realize out of the blue since it requires the right applications to achieve that.

Looking for solutions can be overly tedious and take lots of your time but luckily for you, we have done the hard work for you and present 3 easy methods that you can follow when you need to extract data from PDF to Excel with utmost convenience as much as possible. Therefore, read on to get yourself acquainted with the methods that you can implement to lace your shoes in the best way regarding the task at hand.

This Tutorial Covers

Method #1: Extract Data from PDF Form to Excel Using Able2Extract

Able2Extract boasts of both the speed and accuracy when you need to extract data from PDF forms or any other type of PDF file. The output can always be customized to fit into your goals instead of converting whole PDF files when that is not necessary at all. That means you can select just the data you need and export it to an editable Excel spreadsheet. In addition to that, batch PDF data extraction is also supported and in turn, comes in handy to save you both the time and effort. For convenience, it also provides you with data extraction templates that you can reuse on multiple PDF files. How does one achieve this? Here is a tutorial on how to make the best out of this powerful piece of software.

    1. Launch Able2Extract and open a PDF file. Navigate to the “File” menu, click on the “Open” button, and from the resulting File explorer head over to the PDF directory, click on the file, and hit the “Open” button.
    2. With the PDF open, go to the exact area that you need to extract data from. This can be a page or even a table.
    3. Click and hold the mouse cursor and then drag to select the data that you want. Make sure you select all the data you need.
    4. Click on the “Excel” button under the “Convert” tab. Select the “Automatic” mode when you are presented with a dialog that asks so.
    5. Define a saving directory for the output Excel data. For convenience, you can just rock the source folder. When the data extraction is successfully done, the generated Excel file will be opened for you automatically.


Whether it is a table or any other kind of data that needs extraction, this program will help you achieve that is a process that is hassle-free and satisfactory.

Method #2: Extract Data from Multiple PDFs to Excel Using TalkHelper PDF Converter

When you need to extract data from multiple PDF files, TalkHelper PDF Converter is the most ideal choice that will deliver just the accurate results you need. With the supported batch conversion feature working on many PDF files simultaneously is not mind-boggling at all. On top of that, you can choose how to perform the data extraction from each file be it the whole file, specific pages, or even a page range of choice. On top of that, you have a built-in OCR feature that makes the processing of scanned PDF files much more convenient. On the simple and intuitive user interface, here are the steps to follow to extract data from PDF to Excel.

    1. Launch TalkHelper PDF Converter and from the side panel on the left, click on the “PDF To Excel” option under the “Convert PDF To Other Files” section.
    2. Click on the “Add File(s)” button to import PDF files. Using the opened up File Explorer, navigate to the directory containing PDF files, select them and hit the “Open” button.
    3. Click on the “Convert” button. Once the PDF files have been loaded on the queue successfully, just start the conversion process and wait for the completion.
    4. Click on the folder-like icon at the end of the file list row to open the saving directory. Since we did not change any saving directory changes, you will be navigated to the source folder. The converted PDF files will bear the same names as source files but with an Excel file extension.


Once you have obtained the Excel files, you can open them and manipulate the extracted data to your preference. As a result, you have managed to extract data from multiple PDF files within a matter of moments. How convenient is that?

Method #3: Extract Data from PDF for Free Using Tabula

Tablula is free and open-source software that has been crafted to make the process to extract data from PDF form files feel just like a walk in the park. It supports the addition of multiple files and goes the extra mile to ensure that you are able to extract just the data you need. Therefore, you need not waste time and effort converting a whole PDF file when it is unnecessary. On top of that, it boasts the ability to auto-detect tables and also lets you have a preview of the data before you can finally save in an Excel spreadsheet. This comes in handy to see to it that you extract the complete data at the end of the day. Here are the steps to make the best out of this program.

    1. Start Tabula from the extracted portable package it comes in. On a successful launch, this program will be opened as a tab in your default web browser app.
    2. “Browse…” for the target PDF file and “Import” it. Hit the “Browse” button to head over to the PDF directory, click on the specific file, and hit the “Open” button. Then click on the “Import” button to add it.
    3. Scroll to the page with data to be extracted and select it. To select a table, for instance, click on the top left corner of a table and drag the mouse to the bottom right corner until all of the data is included in the shaded selection area.
    4. Preview before exporting the extracted data. This is a necessary step to confirm that all the data you need is selected so once you have confirmed all is well, click on the “Preview & Export Extracted Data” button.
    5. Select the export format and complete the data extraction process. To do this, select “CSV” as the “Export Format” and then hit the “Export” button to download the Excel file to your computer.


Now that you have come to the end of the process, it, therefore, means that now you can work with your extracted data as a spreadsheet rather than a static PDF file in a process that does not take ages to accomplish.

By making these tools part of your arsenal, it means that you will not have a hard time extracting any kind of data from PDF files. Whether you want to extract data from PDF form files or from tables you are guaranteed a smooth process when you implement one of these awesome tools. This article also sees solutions that offer batch processing which comes in handy when you want to save greatly on both the time and effort. Having said that, the ball is now in your court for you to pick the one tool that augurs the best with you in regard to extracting data from PDF to Excel.

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